Free Invoice Generator

Stripe Invoicing workflow

1. Generate the invoice here, download the PDF.
2. In Stripe Dashboard, create a payment link for the same amount and currency. Email the client both: the PDF (as the document of record) and the Stripe link (as the way to pay).
3. When Stripe marks the link paid, mark the invoice paid in your own tracking. We do not integrate with Stripe directly; that decoupling is intentional, so the tool stays free and private.

PayPal Business

1. Generate and download the PDF here.
2. In PayPal, create a "Send invoice" or "Request money" link with the same total. Attach the Grigora PDF in the description.
3. PayPal handles payment + receipts; the PDF you generated here is the formal document if your accountant needs one for tax records.

Notion / Airtable for invoice tracking

1. Create a database with columns for invoice number, client, amount, date, due date, status, and a file attachment column.
2. Each invoice you generate here, download the PDF and upload it as the attachment to the database row. The Notion/Airtable row is your source of truth; the PDF is the document.
3. Filter the database by status to see what is outstanding, paid, or overdue without needing a dedicated invoicing SaaS.

Email-first workflow (Gmail / Outlook)

1. Download the PDF. Open a new email to the client.
2. Subject: "Invoice [number] — [your business name]". Body: short note thanking them, pointing to the attached PDF, and giving payment instructions or a link.
3. Save a copy by Bcc'ing yourself or filing in a "Sent invoices" label. That gives you a mail-based archive parallel to the PDF on disk.

Tax/GST-heavy workflows (India, EU)

1. Set the tax percent on each line (18% GST for most Indian B2B services; check your local rate).
2. In the Notes field, add your GSTIN or VAT number plus the client's. The tax authority needs both on every invoice for input tax credit.
3. Download the PDF — keep it forever. Indian GST audits look back 6 years; EU VAT goes 4-10 depending on country. Local PDFs are cheaper than a SaaS subscription that bills annually.

PDF download button does nothing

Cause: Browser is blocking the file save, often because of an ad blocker, popup blocker, or strict privacy extension.

Fix: Disable extensions for this page (or whitelist grigora.co), then click Download PDF again. Chrome and Firefox in default settings work without changes; the issue almost always traces to a third-party blocker.

Logo upload says "must be under 2 MB"

Cause: Source file is too large — usually a high-resolution JPEG or uncompressed PNG.

Fix: Compress the logo using any free tool (Squoosh, TinyPNG) to under 2 MB. For most logos, 200x80 px PNG at 100 KB is more than enough resolution; oversized logos do not improve the invoice and slow PDF generation.

Tax total looks wrong

Cause: A tax percent field has a non-numeric character or a hidden whitespace.

Fix: Click each tax cell and retype it as a clean number (e.g., 18, not " 18 %"). The field accepts decimals (e.g., 7.5) but rejects letters and symbols.

Currency symbol does not match the dropdown

Cause: You changed the currency mid-invoice and one cached input did not refresh.

Fix: Click anywhere outside the input, then re-check. If it still looks wrong, click "Clear" and start fresh — currency switches mid-document are uncommon and not worth debugging.

PDF cuts off the bottom of a long invoice

Cause: Too many line items + long notes/terms push the document past the A4 height.

Fix: Switch to the Compact template, which uses tighter spacing. Or split into two invoices if the line item count is genuinely too high for one page.

Logo looks pixelated in the PDF

Cause: Source logo is low-resolution and gets upscaled when rendered at 2x for the PDF.

Fix: Upload a logo at minimum 400 px wide. SVG is even better — it scales perfectly. Most brand kits include a high-resolution PNG; use that instead of a thumbnail.

Print Preview shows the page header and footer

Cause: Browser print settings include header/footer by default.

Fix: In the Print dialog, expand "More settings" and uncheck "Headers and footers". The invoice prints clean. Or use the Download PDF route instead.

Auto-saved invoice is gone

Cause: localStorage was cleared (incognito mode, browser cleanup, manual clear).

Fix: There is no recovery — localStorage is volatile by design. Build the habit of downloading the PDF as soon as the invoice is finished. The PDF is the permanent record.